Imagine a future where your data works harder, your processes run smoother, and your team spends less time chasing fire drills -- and more time driving strategy.
For our clients, this isn't a pipe dream. It's reality when you focus on building the operational maturity of your organization.
What We Deliver
AI Maturity Audit
Are you hearing AI everywhere, but not sure what that means for your business?
We'll deliver a current-state evaluation with our AI Maturity Model along with immediate impact use cases and a long-term AI roadmap.
Data Services
Struggling with data siloes, manual reporting, inaccurate data, and a lack of desired reporting?
From Power BI to Data Warehouse builds, we can help you build a data-driven environment.
Process Excellence
Inefficient and manual processes? Lacking appropriate process documentation?
We'll help you build mature, efficient processes with our process maturity framework.
Project Management
Working through major change initiatives or implementations?
We provide project management expertise to manage major change initiatives and build PMO structures for organizations in need.
Case Studies
Cloud Migration Plan
We helped The Alliance scope and plan an Azure cloud migration. Download the case study below.
Project Management Office Implementation
We assisted AllCare Health with the creation and implementation of a PMO office. Download the case study below.
Process Documentation & Current-State Evaluation
We helped a healthcare organization clearly map current-state processes, define KPIs, build initial Power BI environment, and identify automation opportunities. Download the case study below.
ETL & Power BI Development
We helped VMG build a scalable ETL process to clean 17+ million records and helped build Power BI reporting on top. Download the case study below.
Data Warehouse Build
We helped a regional bank build a data warehouse and reporting. Download the case study below.
Enterprise IT Consolidation
We led project management on the post-merger integration of 11 different companies into a single technical tenant. Download case study below.
Ready to build operational intelligence and drive scalable growth?
Whether you're stuck in spreadsheets or ready for real-time automation, we meet you where you are.
Hear More From Us:
Introduction Our recent client, a mid-sized public university, needed a more effective way to manage, access, and archive critical governance documents. Their Faculty Senate alone consists of 23 standing committees, each producing agendas, minutes, and supplemental materials throughout every academic year. Their public website’s inability to support content beyond the current year and one year of archived documents, along with a poorly structured SharePoint site and internal T-drive, led to a fragmented document management system. With a steady influx of new documents, the system became increasingly difficult to manage and sustain. Accreditation requirements, transparency, expectations, and the need for long-term historical access only increased the urgency. This university partnered with Brewster Consulting Group to design and implement a centralized, scalable document management solution using Microsoft SharePoint, leveraging tools the institution already owned but had not fully utilized due to a lack of time and expertise. Client Challenges & Why They Chose to Partner with Brewster The institution’s shared governance materials were spread across multiple systems, each with limitations that made day-to-day use inefficient and long-term compliance difficult. Documents lived on an outdated public-facing website, an internal T-drive with inconsistent folder structures, and a poorly organized SharePoint site that was difficult to search. None of these sources were complete, and each contained different versions or timeframes of information, making it unclear where the “official” documents lived. The public website only displayed the current academic year and one prior year of materials, leaving older records effectively inaccessible. Inconsistent naming conventions and the lack of descriptive metadata made searching for specific documents time-consuming and frustrating. These challenges were especially problematic during accreditation reviews, which require quick access to governance documentation spanning multiple years. Faculty and staff also struggled to find relevant historical information when working on curriculum updates, policy changes, or governance-related initiatives. Looking ahead, leadership recognized that their existing systems could not support the long-term archival needs they anticipated. Although the institution already had Microsoft 365 subscriptions, leadership acknowledged they lacked the internal capacity to design a well-governed, sustainable system on their own. They partnered with Brewster Consulting Group to help translate those tools into a practical, user-friendly solution that could scale over time. Our Approach & Solution Brewster Consulting Group designed a centralized SharePoint governance site that balances usability, structure, and long-term sustainability. The solution combines organized backend document storage with intuitive, user-facing pages that make it easy for faculty, staff, and administrators to find what they need. Each governance body, including the Faculty Senate, Academic Staff Council, University Staff Senate, and the Faculty Senate’s 23 standing committees, received its own dedicated space . Meeting information is displayed in clear, structured lists that separate current-year meetings from archived materials, making it immediately obvious what is active versus historical. Behind the scenes, documents are organized by committee, academic year, and meeting date, allowing for natural long-term archiving without the need to manually move files each year. A simple status-based archiving process enables administrators to transition meetings from “current” to “archived” with minimal effort, automatically updating what users see on the site. The system was also designed to accommodate a wide variety of documents that accompany governance meetings. Supplemental materials are easily attached and described without requiring complex folder structures or excessive manual work. Site-wide search functionality allows users to locate documents, motions, or topics using keywords, even if they don’t remember which committee or year the information came from. Carefully structured permissions ensure transparency across the institution while limiting editing access to appropriate committee members. To support long-term success, Brewster provided detailed standard operating procedures (SOPs) and hands-on training, ensuring committee administrators felt confident managing the system independently. Results & Ongoing Impact The new SharePoint governance site has become a single source of truth for shared governance materials across the institution. Faculty, staff, and administrators no longer need to search across multiple systems or wonder where the most accurate documents are stored. Administrative efforts have been reduced through streamlined archiving and consistent document organization. Accreditation reviews are now supported by quick, reliable access to governance records spanning multiple years. Faculty and staff can easily locate historical decisions and supporting documentation, improving collaboration and institutional continuity. Importantly, the solution maximizes the value of the institution’s existing Microsoft 365 investment, avoiding additional licensing costs while delivering a modern, scalable governance platform designed to support the institution well into the future.
Introduction: Many businesses do not struggle because they lack tools; they struggle because the tools they have are not being used effectively. As organizations grow, file chaos, compliance risk, and disconnected systems become more than inconveniences; they become operational liabilities. SharePoint is often positioned as a solution to these challenges, but only when it is implemented with intention. This post examines three common business pain points and illustrates how a well-designed SharePoint environment can directly address each one. Use Case #1: Files That Are Difficult to Locate and Manage As businesses expand, documents tend to spread across shared drives, inboxes, personal folders, and cloud storage tools. Over time, this creates an environment where employees are unsure which version of a document is current, where critical files are stored, or who owns them. Teams often resort to recreating work or interrupting colleagues simply to locate information. The impact of this problem goes far beyond inconvenience. Employees lose valuable time searching for documents; outdated information is unintentionally used, and collaboration slows down. Decision-making becomes reactive rather than informed because information is not readily accessible. When implemented correctly, SharePoint provides a structured, centralized environment for document management. Instead of relying solely on folder structures, SharePoint uses metadata, content types, and intelligent search to organize information. Version control ensures there is always a clear source of truth, while permissions ensure access is appropriate. The result is an environment where employees can find what they need quickly, without knowing exactly where it lives.
Many small and mid-sized business (SMB) leaders are familiar with Microsoft SharePoint, yet far fewer understand whether it is the right fit for their organization, what a SharePoint consultant does, or what SharePoint consulting services look like in practice. SharePoint is a powerful platform, but it is also one of the most underutilized tools within Microsoft 365. In many cases, businesses attempt to implemen t a simple version of SharePoint on their own, only to find tha t employee adoption is low; processes remain inefficient, or the return on investment falls short of expectations. These challenges are rarely caused by technology itself. More often, they stem from a lack of clear strategy, thoughtful design, and structured execution. This is where SharePoint consulting firms play a critical role. Whether a business has never used SharePoint before or has struggled with a previous implementation, working with a SharePoint consultant can help unlock the platform’s full value. A consultant brings the expertise needed to design, organize, and develop a SharePoint environment that aligns with how the business actually operates, improving document management, collaboration, governance, and long-term scalability. What Is SharePoint Consulting? -SharePoint consulting services focus on helping organizations design, implement, and optimize SharePoint in a way that supports business processes, not just IT requirements. -A SharePoint consultant acts as a strategic partner, guiding organizations through everything from planning and governance to customization, rollout, and adoption. -Rather than delivering a one-size-fits-all solution, effective SharePoint consulting starts with understanding the business’ pain points and translating them into a structured, sustainable SharePoint environment. What Does a SharePoint Consultant Do? A SharePoint consultant is an experienced professional with deep knowledge of the SharePoint platform and its integration within Microsoft 365. More importantly, they understand how to connect technical capabilities with real business needs. A strong SharePoint Consulting Firm will: Take time to understand current challenges and inefficiencie s as well as the goal future state Clearly outline the steps required to organize and implement an improved SharePoint environment Design a solution that is easy to maintain and scale Develop the designed SharePoint environment Train both technical and non-technical support teams to manage the environment Ensure the platform is adopted, not just deployed Successful consulting engagements consider far more than technical setup. They account for organizational buy-in, user understanding, training, and long-term governance. Key capabilities businesses should expect include: A clear and structured implementation approach Strong governance and information architecture design Thoughtful change management and user training Access to SharePoint development services when customization, automation, or integrations are required How A SharePoint Consultant Assesses a Business A well-executed SharePoint consulting engagement typically follows a phased approach. Discovery & Assessment The process begins with an initial discovery phase. During this stage, the SharePoint consultant meets with key stakeholders to understand current workflows, pain points, and any existing SharePoint or Microsoft 365 setup. Together, they identify high-impact use cases, such as document management, permissions, workflows, intranet needs, or collaboration challenges, and prioritize them based on business value. From this, the consultant can design a draft environment to meet the organization’s unique needs. Build & Implementation Next comes the build phase, where SharePoint is configured according to a clearly defined roadmap. This includes: Site and hub structure Navigation and information architecture Metadata, content types, and search optimization Permission and access models aligned with the organization In many cases, this phase may also involve SharePoint development services, such as custom solutions, automated workflows, or system integrations that extend SharePoint’s functionality. Adoption & Optimization The final phase focuses on rollout, adoption, and continuous improvement. The SharePoint consultant supports: Content migration and cleanup Governance establishment User training and documentation Post-launch feedback and optimization This phase ensures that SharePoint is not only implemented but actively used and continuously improved over time. Why Businesses Work with SharePoint Consulting Firms One of the most important reasons businesses choose to work with a SharePoint consultant is that the consultant bridges the gap between business needs and technical execution. Without this bridge, SharePoint often becomes just another underused tool. Businesses typically benefit from consulting services when they experience challenges such as: No streamlined or consistent approach to file and document management An existing SharePoint environment that is poorly adopted or inconsistently used Multiple versions of documents that are difficult to locate Teams building manual workarounds outside of SharePoint SharePoint Consulting Is Not Just for Large Enterprises A common misconception is that SharePoint consulting is only necessary for large organizations. In reality, SMBs often benefit the most from working with SharePoint consulting firms. For small and mid-sized businesses, SharePoint cons ulting provides: Scalable designs that grow with the organization Cost-effective customization tailored to real needs Faster user adoption and reduced resistance Less rework and fewer costly fixes over time Results Businesses See from SharePoint Consulting Services When implemented strategically, SharePoint delivers measurable business value. Organizations that invest in SharePoint consulting services often experience: Significant time savings Reduced operational friction Improved collaboration across teams Stronger governance and security Higher overall ROI from Microsoft 365 Next Steps for a Business Considering SharePoint Consulting SharePoint is a powerful platform, but its success depends on strategy, structure, and adoption. A SharePoint consulting firm helps ensure your environment is built to support real workflows, scale with your organization, and drive long-term ROI. If your business is ready to move beyond underused tools and manual workarounds, partnering with a SharePoint consultant can help you turn SharePoint into a system that truly works for your team. Contact us today to get started!